Procurement Specialist, 70-100% (ID 1646)
Job Description
The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world’s leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/
We are looking for a detail-oriented Procurement Specialist to manage our organization’s purchasing activities (with a focus on IT related procurement matters). The ideal candidate will ensure cost-effective procurement of goods and services, maintain supplier relationships, and optimize procurement processes to meet business needs.
Customer Service
- Provides procurement guidance and support to employees in all regions
- Procurement systems end-user support and training as well as other procurement trainings
- Ensure decentralized organisation activities remain compliant wit the AO Policies and Guidelines
Category Management
- Develops strategic purchasing plans that align with business objectives, for own area of responsibility
- Manages contracts for own area of responsibility and coordinate changes with stakeholders (requester, legal..)
- Ensures delivery performance in accordance with the order instructions and ensures an efficient service is provided to the end user
Analytics and Continuous Improvement
- Tracks spending and conducts procurement analyses on markets, products and suppliers for assigned categories
- Analyzes and monitors data related to key suppliers, purchasing activities and volumes and proposes appropriate actions
- Develops and conducts regular reporting to oversee procurement activities
Operational Procurement
- Processes purchase requests and orders as well as invoices
- S2P (Sourcing2Pay): support the organization in new vendor sourcing (RfQ/RfP), negotiating, ordering and invoice verification in SAP ByD, whichever is applicable
- Maintains and ensures correctness of contract master data, product master data and catalogues
- Acts as Subject Matter Expert and system administrator for the Procurement systems maintenance
- BSc or specialized certification in supply and procurement
- At least 5 years of professional experience in either procurement, supply chain/logistics management systems, analytics.
- Experience in IT procurement will be an advantage
- Proven track record in operating in a global business environment
- Strong interpersonal skills, ability to collaborate well with others and work cross-functionally across the organization
- Strive for excellence and strong motivation to continuously add value to AO Business
- Ability to prioritize competing tasks, excellence in multi-tasking and problem solving
- Strong analytical and conceptual skills, structured way of working
- Excellent communication, partnering and advocating skills, ability to communicate with both Procurement and non-Procurement audiences
- Expertise in MS Office (especially Excel and PowerPoint)
- Strong knowledge of Enterprise Resource Planning systems (preferably SAP ByD)
- Fluency in English, German will be considered as an added value
- We are flexible in regards to the workload requirements between 70-100%
- An interesting and varied job in an exciting and innovative organization
- The opportunity to be part of a highly committed international team
- Modern infrastructure
- High degree of flexibility regarding working hours and location (depending on operational requirements)
- Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions
- Internal skills training opportunities and support for continued education